Preparing an Agenda
An agenda is an
important element of a productive meeting. It is a written outline of the
planned meeting proceedings and it communicates the topics for discussion. It
can also list the people who will lead the discussion or present topics, and
the time allotted for each topic. An agenda is usually sent to meeting
participants in advance so they can confirm participation or send regrets
(apologies for not participating) and prepare for the meeting. The agenda is
usually written in point form. All items on the agenda are listed
chronologically and relate to the objective of the meeting.
Read the sample agenda
below and answer the questions.
MEETING AGENDA
Sunny Grove Elementary
School Parent Association
When: Monday, June 15,
7:00 p.m.
Where: Library
Objective: To plan
fundraising activities for spring term
1. Presentation
about school activities in need of funding
2. Brainstorming:
fundraising activities
3. Select
most effective fundraising activities: discussion and vote
4. Set
up committees and assign responsibilities
Task 1:
Now answer the
following questions:
1. What type of
meeting is the agenda for? To plan fundraising activities for spring term
2. Who are the
participants? The Parent
3. What is the purpose
of the meeting? fundraising activities
4. How long do you
think it is going to be? One year
5. How can the
participants prepare for the meeting? discussion and vote
Task 2:
1. Write a memo to the participants of the
meeting to inform them about the time and place of the meeting.
2. Include an agenda with possible items for
discussion.
Orientation
New staff meeting
Date:
next Monday
Time: 9:00-11:00 Location: conference room
Chair: Ruler
Secretary: Jena and Rafael
Attendee: all the new staff
Agenda items:
1. punctuality
2.time management about lunch and breaks
3 complain the procedural return the policy
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